Daily Cash Register Management

Complete guide to managing daily cash operations for both POS and non-POS businesses

What is Daily Cash Register?

The Daily Cash Register feature in RapiNova Accounts provides comprehensive cash management for all types of businesses, whether you use the POS system or manage sales manually through "Add Sale" entries.

For POS Businesses

Integrated with your POS system for automatic sales tracking, cash drawer management, and seamless shift transitions.

For Non-POS Businesses

Perfect for tailor shops, service businesses, and retailers using "Add Sale" functionality who need daily cash tracking.

How to Access Daily Cash Register

Multiple Access Points

1. Global Header Navigation

Available in the top header if "Global Cash Register" is enabled in Business Settings → Modules

2. POS Screen

Integrated cash register buttons in the POS interface

3. Cash Register Module

Direct access via main navigation menu

Enabling Global Access

1

Go to Business Settings

2

Click Modules tab

3

Enable "Global Cash Register"

4

Cash register buttons appear in header

Daily Cash Management Workflow

Morning: Open Cash Register

Start your business day by opening the cash register with your starting cash amount.

Example: Tailor Shop

"I start each day with ₹5,000 in my cash drawer. I open the register and record this opening balance."

For POS Users
  • • Click "Register Details" in POS
  • • Enter opening cash amount
  • • Add notes if needed
  • • Start selling immediately
For Non-POS Users
  • • Access via global header button
  • • Enter starting cash amount
  • • Use "Add Sale" for transactions
  • • Track expenses manually

During Day: Sales & Expense Tracking

All cash transactions are automatically tracked and integrated with your register balance.

Cash Sales

All cash sales (POS or Add Sale) automatically add to your register balance

Cash Expenses

Record cash expenses like supplies, utilities, or petty cash purchases

Real-time Balance

View expected cash balance: Opening + Sales - Expenses

Evening: Cash Reconciliation

Count your actual cash and compare with the expected balance for accuracy.

Reconciliation Process

Expected Cash Calculation
Opening Balance: ₹ 5,000
+ Cash Sales: ₹ 15,000
- Cash Expenses: ₹ 2,000
Expected Cash: ₹ 18,000
Actual Count
Counted Cash: ₹ 17,950
Expected Cash: ₹ 18,000
Variance (Short): ₹ -50

Close Cash Register

Finalize your day by closing the register and documenting any variances.

Closing Checklist

  • ✓ Count all cash denominations
  • ✓ Record actual cash amount
  • ✓ Note any variances and reasons
  • ✓ Close register for the day
  • ✓ Review daily summary report

Key Features & Capabilities

Opening Balance

Record your starting cash amount each day with notes and reasons.

Auto Integration

Automatic integration with POS sales and manual "Add Sale" entries.

Expense Tracking

Track cash expenses and automatically deduct from register balance.

Real-time Calculation

Live calculation: Opening + Sales - Expenses = Expected Balance.

Variance Alerts

Highlight differences between expected and actual cash counts.

Daily Reports

Comprehensive daily summaries with trends and analysis.

Reports & Analytics

Available Reports

Daily Cash Summary

Opening, sales, expenses, closing balance, and variances for any day

Weekly Trends

Cash flow patterns, average sales, and variance trends over the week

Monthly Overview

Total cash handled, accuracy rates, and business performance metrics

Variance Analysis

Common reasons for over/short situations and improvement suggestions

Export Options

PDF Reports

Professional daily cash summaries

Excel Exports

Detailed data for further analysis

Email Reports

Automated daily summaries via email

Common Issues & Solutions

❌ Cash register buttons not visible in header

Solution:

  • 1. Go to Business Settings → Modules
  • 2. Enable "Global Cash Register" option
  • 3. Save settings and refresh the page
  • 4. Check user permissions for cash register access

⚠️ Sales not appearing in cash register

Solution:

  • 1. Ensure sales are marked as "Cash" payment method
  • 2. Check if cash register is opened for the day
  • 3. Verify sales are for the correct business location
  • 4. Refresh the cash register view

ℹ️ How to handle cash variances

Best Practices:

  • 1. Count cash carefully using denomination breakdown
  • 2. Document reasons for variances (change given, petty cash, etc.)
  • 3. Set tolerance limits (e.g., ±₹50)
  • 4. Review transaction history for discrepancies

✅ For non-POS businesses (Tailor shops, etc.)

Setup Process:

  • 1. Enable global cash register in settings
  • 2. Use "Add Sale" for manual transactions
  • 3. Set payment method to "Cash" for cash sales
  • 4. Record cash expenses through expense module
  • 5. Perform daily reconciliation

Ready to Master Cash Management?

Take the next steps to optimize your daily cash operations and maintain accurate financial records.

Quick Setup

Get started with cash register setup

Video Tutorials

Watch step-by-step guides

Sales Reports

Learn about reporting features