Getting Started
What is the TailoringShop module?
TailoringShop is a specialized premium module designed for custom tailoring businesses, boutiques, and fashion designers. It manages customer measurements, custom orders, fabric inventory, fitting schedules, and special event orders like weddings.
Who should use the TailoringShop module?
Perfect for custom tailors, boutiques, dress makers, fashion designers, alteration shops, and any business that creates custom clothing based on individual measurements.
How do I activate the TailoringShop module?
Contact our sales team to purchase the TailoringShop module license. Once activated, it will appear in your main navigation menu with all tailoring-specific features.
Do I need special training for this module?
While the interface is intuitive, we recommend training to maximize the module's benefits. We provide training materials, video tutorials, and can arrange personalized training sessions.
Customer Measurements
How do I record customer measurements?
Go to TailoringShop → Customers → select customer → Measurements. You can create measurement profiles for different garment types (shirt, pants, dress, etc.) and record detailed measurements for each.
Can I create custom measurement templates?
Yes! You can create custom measurement templates for different garment types. Define which measurements are required for each type of clothing you make.
How do I handle measurement changes over time?
The system maintains a history of measurements with dates. You can update measurements and view historical changes, which is useful for regular customers.
Can I add photos to measurement records?
Yes! You can add photos of the customer, reference designs, or specific details to help with the tailoring process. This ensures accuracy and helps remember customer preferences.
How do I handle family measurements?
You can link family members in the customer system and maintain separate measurement profiles for each person while keeping them connected for easy access during family orders.
Order Management
How do I create a tailoring order?
Go to TailoringShop → Orders → Create New. Select customer (or create new), choose garment type, select measurements, specify fabric requirements, set delivery date, and add any special instructions. The order automatically creates a sales transaction that appears in Sales → All Sales.
Can I track order progress?
Yes! Orders have status tracking from "Measurement Taken" through "Cutting", "Stitching", "First Fitting", "Final Fitting", to "Completed". You can update status and add progress notes.
How do I handle multiple fittings?
Schedule fitting appointments within each order. Track fitting notes, required adjustments, and reschedule as needed. The system maintains a complete fitting history.
What if a customer wants changes during fitting?
Use the fitting notes to record requested changes, update measurements if needed, and adjust the order timeline. You can also modify pricing if changes require additional work.
How do I handle rush orders?
Mark orders as "Rush" and set priority levels. You can charge rush fees and use the order dashboard to prioritize workflow based on delivery dates and rush status.
Can I create orders for multiple garments?
Yes! You can create bulk orders for multiple pieces (like a suit set) or multiple garments for the same customer. Each item can have its own measurements and specifications.
Fabric Management
How do I manage fabric inventory?
TailoringShop integrates with the main inventory system. Create fabric products with details like material type, color, pattern, width, and care instructions. Track fabric consumption per order.
Can I calculate fabric requirements automatically?
Yes! Set up fabric calculation rules based on garment type and size. The system can estimate fabric requirements and check availability when creating orders.
How do I handle customer-provided fabrics?
Create a special category for customer fabrics. Record fabric details, care instructions, and any limitations. This helps track which fabric belongs to which customer.
Can I track fabric suppliers?
Yes! Use the supplier management features to track fabric sources, prices, quality ratings, and delivery times. This helps with reordering and cost management.
How do I handle fabric waste and remnants?
Track fabric consumption per order and maintain remnant inventory. You can offer remnants for smaller projects or use them for repairs and alterations.
Wedding & Event Orders
How do I manage wedding orders?
Create event categories for weddings, parties, etc. Wedding orders can include multiple people (bride, groom, family) with coordinated fittings and delivery schedules.
Can I create group orders for wedding parties?
Yes! Create master wedding events and link individual orders for each person. This helps coordinate timing, maintain consistent styling, and manage group discounts.
How do I handle special occasion pricing?
Set up special pricing for events like weddings, which often require more intricate work. You can apply event-based pricing rules and package deals.
Can I track wedding timeline requirements?
Yes! Set wedding dates and work backwards to schedule fittings, completion dates, and delivery. The system can alert you to upcoming deadlines.
How do I manage bridal accessories?
Create product categories for accessories (veils, jewelry, shoes) and include them in wedding packages. Track which items are rentals vs. purchases.
Complete Business Workflow
🆕 What's the complete workflow from customer to sale?
Unified Workflow:
1. Customer Creation: Add customer in TailoringShop or Contacts → automatically available everywhere
2. Order Creation: Create tailoring order → automatically creates sales transaction
3. Payment Processing: Advance/full payments → reflected in sales system
4. Order Progress: Update status → transaction status updates automatically
5. Completion: Mark as delivered → sale is complete in system
6. Reporting: All data appears in unified business reports
🆕 How do I view all my tailoring sales data?
Multiple Access Points:
• TailoringShop Dashboard: Tailoring-specific metrics and order status
• Sales → All Sales: All tailoring orders alongside other sales
• Reports: Tailoring revenue included in profit/loss, customer analysis
• Dashboard: Combined business overview including tailoring performance
🆕 Can I use the same customer for POS and tailoring orders?
Yes, Seamlessly! The same customer can:
• Purchase ready-made items through POS
• Place custom tailoring orders
• Buy accessories and fabric
All purchases appear in their unified customer profile and transaction history.
🆕 How do I handle a customer who wants both ready-made and custom items?
Mixed Orders: Use POS for immediate ready-made items and TailoringShop for custom work. Both will be linked to the same customer and appear in their complete purchase history. You can even offer package deals combining both.
Workflow & Production
How do I organize my daily work?
Use the TailoringShop dashboard to view orders by status, priority, and delivery date. Filter by stage (cutting, stitching, fitting) to organize your workflow efficiently.
Can I assign work to different tailors?
Yes! If you have multiple tailors, you can assign orders to specific staff members and track their workload and productivity.
How do I handle quality control?
Add quality checkpoints at each stage. Record any issues found and corrections made. This helps maintain high standards and track improvement areas.
Can I track time spent on each order?
Yes! Use time tracking features to record how long each stage takes. This helps with accurate pricing and workflow optimization.
Seamless System Integration
🆕 How does TailoringShop integrate with the main contact system?
Complete Integration: TailoringShop is fully integrated with the core contact management system. When you create customers in TailoringShop, they automatically appear in Contacts → Customers. Similarly, when you add tailors, they appear in Contacts → Suppliers. This means one unified customer database across your entire business!
🆕 Do TailoringShop orders appear in the main Sales section?
Yes! Complete Sales Integration: Every tailoring order automatically creates a transaction in the main sales system. You can view all tailoring orders in Sales → All Sales alongside your POS sales, regular sales, and other transactions. This provides unified sales reporting and analysis.
🆕 How does payment tracking work with tailoring orders?
Unified Payment System: Advance payments, partial payments, and full payments for tailoring orders are tracked in the main transaction system. Payment status (Due/Partial/Paid) is automatically synchronized between TailoringShop and the core sales system.
🆕 Can I see tailoring revenue in my main business reports?
Complete Reporting Integration: Yes! Tailoring orders are included in all sales reports, profit analysis, customer reports, and business analytics. No separate reporting needed - everything is unified in your main dashboard and reports.
How does TailoringShop work with the cash register?
TailoringShop orders integrate with the daily cash register feature. Track cash payments for fittings, final payments, and fabric purchases through the global cash register system.
Can I use POS with TailoringShop?
Yes! Use POS for ready-made items, accessories, and quick sales while using TailoringShop for custom orders. Both systems share the same customer database and all sales appear together in your sales reports.
How do I create customers for tailoring orders?
Two Ways: (1) Create customers directly in TailoringShop when making orders, or (2) Use the main Contacts → Add Customer section. Either way, the customer is available everywhere in your system instantly.
How do I manage my tailors?
Supplier Management: Add tailors in TailoringShop or through Contacts → Add Supplier. Tailors appear in both places and you can assign them to orders, track their work, and manage their contact information centrally.
Does it work with other premium modules?
Yes! TailoringShop integrates with CRM for customer management, Accounting for financial tracking, WaSMSNet for customer communication via WhatsApp, and all other modules share the same contact and sales data.
Troubleshooting
I can't see the TailoringShop menu
Ensure you have the proper module license and permissions. Contact your administrator or support team to verify your access rights.
Measurements are not saving properly
Check that you have filled all required measurement fields and that your internet connection is stable. Try refreshing the page and re-entering the data.
Order status is not updating
Verify that you have permission to update order status. Some businesses restrict status changes to supervisors or managers only.
Fabric calculations seem incorrect
Review your fabric calculation rules and ensure they're properly configured for each garment type. Contact support if calculations consistently seem wrong.
Need More Help?
TailoringShop module support: