Overview
The Business Audit System is a powerful premium tool designed to help you investigate and resolve business data issues quickly and efficiently. Perfect for businesses that need to understand "Why can't I delete this customer?" or "Where is this balance discrepancy coming from?"
Balance Investigation
Automatically detect and analyze balance discrepancies across all your ledgers
Dependency Analysis
Understand entity relationships before making changes or deletions
AI-Powered Insights
Get intelligent recommendations and root cause analysis
Complete Audit Trail
Track all investigations and changes for compliance
Key Features
🔍 Balance Investigation System
- Cash Registers: Compare recorded cash with actual transactions
- Transaction Ledger: Verify payment reconciliation and outstanding balances
- Contact Balances: Check customer and supplier account balances
- Stock Levels: Identify inventory discrepancies between recorded and calculated stock
🔗 Dependency Analysis
- Safe Deletion: Understand what will be affected before deleting entities
- Relationship Mapping: Visualize connections between business data
- Impact Assessment: Get detailed reports on potential consequences
🤖 AI Integration
- Smart Analysis: AI-powered investigation insights
- Root Cause Detection: Automatically identify problem sources
- Recommendations: Get actionable suggestions for fixes
- Token-Based: Fair usage system - only pay for what you use
Getting Started
Access the Audit System
Navigate to the Business Audit section from your main dashboard. This feature is available to all business administrators.
Choose Investigation Type
Select from Cash, Transactions, Contacts, or Stock investigation based on the issue you're trying to resolve.
Review Results
Analyze the investigation results, including any discrepancies found and recommended actions.
Take Action
Follow the recommended corrective actions to resolve any issues discovered during the investigation.
Balance Investigation Guide
Cash Register Investigation
Purpose: Verify that your cash register balances match the sum of all transactions.
What it checks:
- Total cash recorded vs. calculated from transactions
- Credit and debit transaction totals
- Transaction count accuracy
Common issues found: Missing transactions, incorrect cash entries, reconciliation errors
Transaction Investigation
Purpose: Ensure all transactions have proper payment records and balances.
What it checks:
- Payment amounts vs. transaction totals
- Outstanding balances
- Payment method reconciliation
Common issues found: Partial payments, missing payment records, calculation errors
Contact Balance Investigation
Purpose: Verify customer and supplier account balances are accurate.
What it checks:
- Recorded balance vs. calculated from transactions
- Sales and purchase totals
- Payment history accuracy
Common issues found: Balance carry-forward errors, missing transactions, payment misallocations
Stock Investigation
Purpose: Identify discrepancies between recorded and calculated inventory levels.
What it checks:
- Available quantity vs. purchase and sales records
- Stock movement accuracy
- Inventory adjustments
Common issues found: Stock shrinkage, unreported adjustments, transaction recording errors
Frequently Asked Questions
Q: What are AI tokens and why do I need them?
A: AI tokens are credits used for advanced AI-powered analysis features. They ensure fair usage and help cover the cost of AI processing. You only pay for the AI features you actually use.
Q: How accurate are the cost estimates?
A: Our cost estimation system is 97-100% accurate. You'll see the estimated token cost before running any AI analysis, so there are no surprises.
Q: Can I run investigations without AI features?
A: Yes! The basic balance investigation and dependency analysis work without AI tokens. AI features provide additional insights and recommendations.
Q: How often should I run balance investigations?
A: We recommend running investigations monthly, or whenever you notice discrepancies. Regular checks help maintain data accuracy.
Q: What happens if I find discrepancies?
A: The system provides detailed reports showing exactly where discrepancies occur, along with recommended corrective actions. AI analysis can help identify root causes.
Q: Is my data secure during investigations?
A: Absolutely. All investigations are run within your business environment. AI analysis is processed securely and all audit trails are maintained.
Need More Help?
If you can't find the answer you're looking for, our support team is here to help: